Team Scheduling Types

Team Scheduling Types

Calimatic offers three team scheduling modes, each designed for different use cases.

Round Robin

How it works: Incoming bookings are automatically distributed among available team members based on weights and last-assigned time.

Best for: Sales teams, support teams, any situation where work should be evenly distributed.

Setup:
1. Create a team event type with "Round Robin" scheduling.
2. Assign team members as hosts.
3. Set weights (100% = equal share, 50% = half as many bookings).

Collective

How it works: All assigned hosts must be available for a slot to appear. One booking is created and all hosts are invited.

Best for: Panel interviews, multi-stakeholder meetings, collaborative sessions.

Setup:
1. Create a team event type with "Collective" scheduling.
2. Assign all required hosts.
3. Ensure all hosts have their calendars connected.

Managed

How it works: An admin manually assigns bookings to specific team members. The attendee books a time, and the admin decides who handles it.

Best for: Situations requiring human judgment in assignment, specialized skill matching.

Setup:
1. Create a team event type with "Managed" scheduling.
2. Assign potential hosts.
3. When a booking comes in, assign it from the dashboard.

Choosing the Right Type

Tips

• Start with Round Robin for most team scheduling needs.
• Use Collective only when attendance of all hosts is truly required.
• Managed scheduling adds manual work — use it only when automated assignment isn't sufficient.